• Every HYHA family is required to complete volunteer hours (please note that this is a per player requirement).
• Each volunteer shift is generally 2-5 hours in duration.
• Working the clock, penalty box, music, or announcing at home games for your travel teams are considered part of your duties in having a player in the travel program. These hours WILL NOT count toward total volunteer hours worked.
• No roll-over of volunteer hours will be allowed from year to year.
• A buy-out option of $500 per player is available during the registration process. If a family chooses not to pay for the buyout option and does not complete the required volunteer hours by the end of the season, a $700 fee will be automatically charged to the form of payment on file. No pro-ration will be applied to the fee based on any portion of hours completed (all required hours must be completed to avoid the fee).
• Travel families must complete at least 5 of their required hours (per player) by the end of December. If this requirement is not met, a $100 fee will be billed to the form of payment on file by January 15th.
• Families may hire a volunteer sub to cover their shift(s) from the approved sub list below.
• It is the responsibility of each family to sign up for the required number of volunteer hours (shifts will not be assigned by HYHA).
• At least one parent/guardian is required to attend the parent meeting held at the beginning of the season where board members will discuss season expectations and provide volunteer training.

Mite/6U & 8U families are required to complete 10 hours of volunteer shifts per player (max 20 hours per family)

Travel (Squirt/10U and above) families are required to complete 15 hours of volunteer shifts per player (max 30 hours per family).

*A total max of 35 hours per family will apply to families with both mite and travel players.

HYHA Board Members must complete 3 Headquarter shifts (15 hours) for the HYHA hosted tournaments. These shifts cannot be fulfilled by substitutes. These are the only required volunteer shifts for board members. Board member may not sign up for concessions or tournament shifts to count towards their HQ shift requirements.

• If any board member has not signed up for their shift by the designated deadline date, they will be automatically signed up by the Tournament director. If the assigned time does not work, it is the Board members’ responsibility to switch assignments.
• If a board member does not complete the required HQ shifts, a fee of $150 will be charged to their form of payment on file within two weeks of the last HYHA hosted tournament of the season.

Exemptions

• Head coach for each Mite team.
• Parent coaches for travel teams (up to three per team, not including coaches that are a parent of a player with a parent/guardian on the board).
• Travel Team Managers: Up to 15 hours per team. If a team has more than 1 team manager, the hours may be split between the managers.

• Exemptions are granted only for the hours due for the player the parent coaches or manages.
• No other exemptions will be granted without the written approval of the Volunteer Coordinator and Association President. No Exceptions!