skip navigation

Volunteer

Lorin Hatch

In Season - Volunteer Coordinator

Marina Kern

Tournament Director

Phone: 612-703-6765

HYHA Volunteer Information

The Hopkins Youth Hockey Association (HYHA) is an organization run by volunteers. Volunteer efforts directly benefit HYHA players and families by setting a great example for our kids and off-setting program costs. The involvement of HYHA members is what makes us a successful organization! 

HYHA Volunteer Policy:

  • Every HYHA family is required to complete volunteer hours.
    • Please note that this is a per player requirement.
  • Each volunteer shift is generally 3-4 hours in duration.
  • Working the clock, penalty box, music, or announcing at home games for your travel teams are considered part of your duties in having a player in the travel program. These hours WILL NOT count toward total volunteer hours worked.
  • No roll-over of volunteer hours will be allowed from year to year.

Volunteer Requirements:

  • Mite/8U players are required to complete two concession shifts per player (max 4 shifts per family)
  • Traveling players (Squirt/10U and above) are required to complete two Tournament (Thanksgiving Tournament and/or HYHA hosted district tournament) shifts per player (max 4 shifts per family).
    • The Thanksgiving Tournament is an important fundraising event for our association and relies on many dedicated volunteers in order to be successful. 
  • HYHA Board members must complete 3 Headquarter shifts for the Thanksgiving and/or HYHA hosted district tournaments. These shifts cannot be fulfilled by substitutes.  These are the only required volunteer shifts for board members.
    • If any board member has not signed up for their shift by the designated deadline date, they will be automatically signed up by the Tournament director.  If the assigned time does not work, it is the Board members’ responsibility to switch assignments.

Concessions:

The concession stand at the Pavilion will be open during all Thanksgiving Tournament games, in-season games, scrimmages, high school games,  and mite weekend practices.  All concession shifts will be coordinated by the HYHA Volunteer Coordinator. 

Exceptions: Families who are exempt from working their volunteer shifts:

  • Head coach for each Mite team.
  • Parent coaches for travel teams (up to three per team, not including coaches that are a parent of a player with a parent/guardian on the board)

Volunteer Deposit: 

During registration, families will be notified of the deposit amount and what date the funds will be collected if the required volunteer hours were not completed.

  • Concession deposit (Mites): $250.00
  • Tournament deposit (Travel players only): $250.00

Volunteer Sign-up

  • It is the responsibility of each family to sign up for the required number of concession shifts through Dibs (i.e. shifts will not be randomly assigned).
  • If a family decides to hire a substitute from the approved substitute list (see list below) to work a required volunteer shift, the family is responsible for contacting the substitute, paying them at a rate of $15 per hour, and communicating with the concession manager about who will be completing the shift.  Volunteer credit will not be provided if the shift is not completed.

Buy Out Option

If you are interested in buying out your DIBS shift you may do that at registration.  The price to buy out your shift is the full deposit price of $250.00/player.  

Volunteer Shifts Sign up instructions

Please note: In order to sign up for volunteer shifts, you must login to the HYHA website using the same account that you used to register your skater(s) for the current season.  Requirements are based on the registration information you provided.  

Using the DIBS Volunteer System:

It is easy to get started in the DIBS volunteer system.

Please use these following steps.

1. Log into the HYHA website. Click on the DIBS tab on the top navagation bar or you can access here:  Dibs
2. Click on the type of DIBS Session you are interested in reviewing for shifts. Review the details and then click the claim button that will appear at the bottom of the page to sign up or claim the session.
3. Optional: You can adjust the parameters at the top of the page for the dates, length of shifts and location of your choosing.
4. An email reminder will be sent to the email address listed on the account profile 1 day prior to the day of your shift.
5. If you need to cancel your DIBS session you must do this through DIBS.

If you do not see any volunteer opportunities listed, either there are no volunteer shifts currently open or you have logged in using the wrong account.

Volunteer Shift Sub List

NAME NUMBER SHIFT TYPE
Abby Hoiska 612-352-0302 Penalty Box, Gamesheet, Game Clock, Greeter & Concessions
Addie Julien 952-300-1230 Penalty Box, Greeter & Concessions
Akira Huston 612-205-4920 Penalty Box, GameSheet, Greeter & Concessions
Alaina Dunham 612-483-8420 Penalty Box, GameSheet, Greeter & Concessions
Annalise Frodermann 612-554-9464 Concessions
Baylor Paul 952-232-7497 Penalty Box, GameSheet, Greeter & Concessions
Brayden Evazich 952-250-5798 Penalty box, Greeter & Concessions
Chloe Hoff 612-386-7166 Penalty Box, GameSheet, Greeter & Concessions
Ezra Black 763-339-9610 Concessions
Fitz Lichty 952-451-5390 Penalty box, Greeter & Concessions
Gian Dante Aloi 763-204-5021 Concessions
Hadley Pittelkow 612-816-2701 Penalty Box, GameSheet, Greeter & Concessions
Heath Pittelkow 612-248-0260 Penalty Box, Greeter & Concessions
Jane Berry 612-449-5135 Penalty Box, Greeter & Concessions
Jack Otos 612-836-8815 Penalty Box, Greeter & Concessions
Levi Black 952-250-6125 Concessions
Mallory Held 612-358-4189 Penalty Box, GameSheet, Greeter & Concessions
Nico Morelli 612-418-6734 Penalty Box, Greeter & Concessions
Nora Burggraff 612-394-4373 Penalty Box, Greeter & Concessions
Nora Paul 952-388-8302 Penalty Box, Gamesheet, Game Clock, Greeter & Concessions
Oliver Osland 612-889-2674 Comcessions
Piers Anderson 612-232-6844 Penalty Box, Greeter & Concessions
Penn Johnson 763-760-5748 Penalty Box, Greeter & Concessions
Scarlett Hommerding 952-210-6145 Penalty Box, Greeter & Concessions
Skylar Determan 612-327-2575 Concessions
Sophia Pederson 612-505-7046 Concessions
Sydney Dorvil 612-384-9885 Concessions
Tallulah Johnson 952-649-1047 Concessions
Winston Hommerding 612-807-8797 Penalty Box, GameSheet, Greeter & Concessions
Wyatt Dunham 763-327-1904 Penalty Box, Greeter & Concessions

Thanksgiving Tournament Volunteer Instructions

The documents below are instructions for the various positions assigned to Volunteers for the Thanksgiving Tournament. Please download the instruction set for the postion you will be fulfilling and bring the instructions with you to the arena.  Thanks for volunteering your time!

Volunteer Shifts: FAQ

Can I cancel a shift if something comes up?

Cancellations will only be honored if requested more than 14 days prior to the shift. If there is a hardship, please contact the volunteer coordinator. If you are unable to cancel a shift you can always try to hire someone to work it for you. (see the list of individuals available to hire). It is absolutely unacceptable to show up for a shift, sign in and then leave before the end of the shift.

When will my shift be credited?

The sign-in sheets from the concession stand and boosters will be picked up on a weekly basis. The hours will be credited in DIBS from those lists. Be sure to sign in and complete the required information on those lists. If you do not receive credit within 14 days of working your shift, please contact the Volunteer Coordinator.

Why didn't I get an email reminding me of my Volunteer shift?

You may need to update your contact information on your website account.  This is different than supplying HYHA with contact information during the registration process.  In order to change your email contact, login using the same username/account that was used to register your skater for the current season.  Click on your username at the very top of the web page and choose account settings from the drop down menu.  From there click on the tab "add email address" and follow the directions provided.