skip navigation

Team Managers

Welcome to the Manager's Page

Here you will find information on managing an HYHA hockey team.  If there is content that you would like added to the page, please send an email to Julie Reece at



Are you interested in becoming a Team Manager?

The team manager is in charge of coordination and communication of all operational aspects of your Hopkins Youth Hockey Team.  You are the main liaison and support between the coaching staff and the team and parents, to be sure that the season runs smoothly. 


General Duties…  

  • Attend the Mandatory Coach’s and Managers meeting at the beginning of the season.  Schedule the start of year meeting with all parents and players.  This is a meeting where the coach sets the table for the year.  Discusses expectations and answers any questions.  This takes place within the first week or so of the season. 
  • Manage the team's budget for ancillary team expenses and handle the team checking account.  Checkbook to be provided by HYHA Treasurer 
  • Work with the HYHA Equipment Manager for team equipment.  Make sure all equipment is properly used, maintained, and returned at the end of the year.   
  • Be a communication liaison for the HYHA Board of Directors to all the families on your team.  Communicate the team’s ice times for practices and games.  Keep team records such as league standings, overall team records and statistics with respect to team - performance as requested by the Coach.  Update team webpage as necessary. 
  • Make team records available at each league game and tournament. The Team Manager must retain, throughout the season, the District 3 official team roster, Waiver Forms, Consent to Treat Medical Forms, and a copy of each coaches CEP card.  The association registrar will provide this Book to you.  You must bring it to every game and/or tournament and return it at the end of the year. 
  • Schedule non-league games/scrimmages in conjunction with the coach’s request and obtain referees for these games (this is a team expense).  The association schedules all league games, which includes pre-paid referees. 
  • The home team is responsible for a scorekeeper and timekeeper. The Team Manager shall perform this duty or assign it to a parent on the team.  Many teams have a rotating schedule.  The Sign-up Genius website is a useful tool to manage, track, and inform families of their responsibilities. 
  • Report scores of all league games after each game (you will be given instructions at the Mandatory District 3 Coaches and Managers Meeting) 
  • Handle team travel arrangements for out of town tournaments.  Most out of town arrangements have been pre-booked and the specific HYHA Tournament Coordinator will communicate this to you at the beginning of the season.

How To Nominate Players for a USA Hockey Award


Player Achievement Awards

Zero Award - For a goalkeeper playing a complete game without allowing a goal

Hat Trick Award - For a player scoring three goals in a game

Playmaker Award - For a player registering three assists in a game

The awards are distributed under the following conditions:

1. Recipient is a registered player.

2. The game was in league competition (not scrimmage or exhibition), a sanctioned tournament or a MH playoff involving only registered USA hockey teams.

3. The game was officiated by a registered USA Hockey Referee.

4. Eligible player categories: All players squirt and above.

5. Copy of the scoresheet is supplied with application.

6. Limit of one of each award per player per season. 

*Please note the rule stating "any games with a goal differential of 10 or more goals are not considered in the pool of games" has been eliminated.  All games regardless of final outcome and that meet the criteria above are eligible.

Hat Trick, Playmaker, Zero Award.  Available through District 3 Registrar.   Submit required forms to:

Kristin Pilgrim
4575 Queensland Lane No
Plymouth, MN 55446

SafeSport Requirment for Team Managers

USA Hockey SafeSport Program is the online training/education that is available to help our USA Hockey members become aware of the information necessary to help prevent abuse from occurring in our sport.  All USA Hockey registered coaches, officials, employees and volunteers are required to take the training at no cost. The training is comprised of short video segments that take approximately 90 minutes to complete. 

You will first need to register with USA Hockey as "Ice Managers/Volunteers" at

Your confirmation number will also be used to register for the SafeSport training.

SafeSport link:

SafeSport Training is valid for 2 seasons and must be completed by December 31st .  Thus if you took the training for 2014-15, you will not need to take the training again until the 2016-17 season.   

Team Managers

Email Julie Reece, Communications Director, to gain access to team pages and email communications.  When you send the email, please include the exact team you need access to.. for instance, BOYS Bantam X... You will then be granted permission to edit the team information for that specific team. 


NGIN website Support

This link will take you to NGIN's (our website host) support page. Here you can find answers to questions you might have while using the website and updating your team pages.

Minnesota Hockey Goalie Shut out Page

You can now submit your goalies shutouts to Minnesota Hockey to be posted on their website for all to see. Contact information can be found at this link.

2014-15 HYHA Volunteer Information

The Hopkins Youth Hockey Association (HYHA) is an organization run by volunteers. Volunteer efforts directly benefit HYHA players and families by setting a great example for our kids and off-setting program costs. The involvement of HYHA members is what makes us a successful organization! 

HYHA Volunteer Policy:

  • Every HYHA family is required to complete volunteer hours.
  • There are no exemptions to the volunteer requirements.
  • Please note that this is a per player requirement.
  • Each volunteer shift is generally four to five hours in duration.
  • Working the clock, penalty box, music, or announcing at home games for your travel teams are considered part of your duties in having a player in the travel program. These hours WILL NOT count toward total volunteer hours worked.
  • There is no maximum number of shifts that a family can contribute in a given year.
  • No roll-over of volunteer hours will be allowed from year to year.
  • Volunteer shifts for district tournaments hosted by HYHA at the end of the year will be filled by the team playing in the home tournament. These shifts do not count towards your volunteer requirements.

Volunteer Requirements:

  • Mite/U8 players are required to complete one volunteer shift credit.  Shifts may be worth one credit or .5 credit.  You may work one one-credit shift or two shifts worth .5 credits each.
  • Traveling players (Squirt/U10 and above) are required to complete 3 shift credits, including one concession shift credit and two Thanksgiving Tournament shift credits.  Shifts may be worth less than one credit.  Two shifts with a .5 credit equal one shift credit.
  • The Thanksgiving Tournament is an important fundraising event for our association and relies on many dedicated volunteers in order to be successful. Travelling players may elect to complete all 3 shift credits during the Thanksgiving Tournaments.
  • HYHA Board members must complete Headquarter shifts at the Thanksgiving Tournament regardless of the level of their skater.


  • Example #1: A family with a U12 and Mite player would be required to complete 4 shifts total, with at least 2 of them completed during the Girls Thanksgiving tournament.
  • Example #2: A family with a U8, Squirt and Bantam would need to complete 7 shifts with at least 4 of them completed during the Boys Thanksgiving Tournament.
  • Example#3: A family with a U10 and Bantam player would need to complete 6 shifts, with at least 2 during the Girls Thanksgiving Tournament and 2 during the Boys Thanksgiving Tournament.

Volunteer Deposit: 

  • A volunteer deposit in the amount of $150.00 will be collected from every player prior to the start of the season. An additional $200.00 tournament deposit will be collected from every traveling player. Your registration is not complete until your volunteer and tournament deposits are received by HYHA.
  • In the event that a family does not complete their hours, their deposit check will be cashed. No refund or credit will be given for hours worked.
  • Deposit checks will not be returned upon completion of volunteer hours, but will be shredded to save mailing costs.